Job Summary

Under the supervision of the Manager, HR & Administration & Finance Department and following the EMA’s policies and procedures, the HR and administration Officer is responsible for the execution of all HR, Vehicle management and general service matters of the association. The HR and administration Officer performs the activities of processing the decisions of human resources recruitment, placement, transfer, promotion, performance management, leave, documentation and other HR, vehicle management and general service decisions. He/she facilitates the capacity building and development of employees and ensures that the organization policies, procedure and systems are effectively implemented in the association.

Duties and Responsibilities

• Facilitate the recruitment & selection, training & development, performance management, etc. of the association,
• Review and propose renewal /termination of employment contracts following the association’s strategic direction and availability of funds,
• Maintain proper employee records and produce periodic HR reports as required.
• Ensure that annual performance appraisal of staff in the organization is being carried out;
• Resolve human resource problems such as work-related disputes & conflict;
• Conduct regular meetings with HR , Admin & Finance Manager to discuss ways and means of improving work systems in the Department;
• Prepare periodic reports and share for respective bodies for information and further action as required.
• Support in standardizing the arrangement, shelving, location, classification and coding of HR related documents for easy traceability;
• Establish and maintain good working relationships with other Departments /Units, employees and other stakeholders;
• Maintain vehicle management (weekly vehicle plan, maintained request, general office service…)
• Perform other duties assigned to him /her by the immediate supervisor.

Work Unit: HR, Administration & Finance Department

Reports To: Admin. & Finance Manager

Staff Reporting to the Job Holder: None

Position Grade: VII