Specific duties and responsibilities

Financial accounting:

• Responsible for updating and maintaining the HIP ECHO finances at the NLRC Addis Delegation office.
• Controls and administers the timely payment of bills made by the NLRC Office and advises or makes corrections when needed.
• Administers the accurate filing of all transactions (invoices, receipts and cover documents) in the appropriate finance files and advises or make corrections when needed.
• Administers and advises on the adherence to budgets and the timely entries of all transactions for HIPECHO project Ethiopia Red Cross and coding in NLRC Winpaccs.
• Receives field-returns (journals) ERCS, check them for proper coding, accuracy, documentation and adherence to budget, and enter them into the NLRC Winpaccs system.
• Verify financial field reports and assess their compliance with established policy, procedures and Donor requirements.
• Follow up cash transfers to/from the NLRC Headquarters to HIP ECHO account for NLRC as well as Ethiopia Red Cross
• Perform cash and bank reconciliation and if any differences identified shall be rectified immediately or latest next report.
• Monitor outstanding Working Advances to staff and ensure these are timely reconciled. Reports all working advances that are not settled within the reporting period  to the NLRC Delegate.
• Ensures that all working advances are settled before the end of project implementation date.
• Ensure staff contracts and Job descriptions are in place, allocated staff positions are in compliance with the approved budget, salary calculations are accurate including the benefits as per ERCS/Donor requirements, Timesheets per staff per month is prepared as per Donor requirement.
• Identifies and undertakes training of financial staff of Ethiopia Red cross
• Maintain accurate register of the assets (inventory) and insure that accurate system is in place and maintained
• Set-up an audit-proof financial filing system (digital & hard copies) in line with the NLRC requirements.
• All supporting documents are scanned and digitally archived according to the provided guidelines

Financial management and reporting:

• Prepares quarterly budget/expenditure overviews, forecasts and cash requests for the HIP ECHO programme in close consultation with the HIP ECHO Delegate.
• Prepares quarterly budget/expenditure overviews, forecasts and cash requests of the
• Collects the financial reports from ERCS and prepares and completes timely the quarterly and annual financial reports on the HIP ECHO programme on the NLRC Winpaccs system.
• Provides feedback to ERCS on their quarterly and annual financial reports to the NLRC
• Ensure timely and accurate project reporting (quarterly, interim, final) that meets the donor requirements in accordance with the signed MoU(s) and Project Agreement(s).
• Ensure the quality of financial transactions in Winpaccs Accounting. Make necessary adjustments of any discrepancies identified.
• Perform quarterly update of procurement table, suppliers list, project staff list and inventory list.
• Ensure all project financial reporting is strictly follow the MoU and donor requirements.
• Verify coherence between narrative and financial reporting together with Project Managers.
• Liaise with NLRC ( RFD, Project Mangers) and ERCS Finance and Project staff to coordinate internal and external audit queries and follow up on recommendations.
• Initiates and maintains accurate filing of program, finance and other relevant document.
• Provides administrative support to the Programme Managers and Officer for travel arrangements, bookings and purchases.

Job Requirement

• At least first degree in accounting, business Administration and Finance and at least 5 years’ experience.
• Proven experience with financial management and accounting for EU donors
• Strong communication and training / coaching skills
• Strong verbal and written communication skills, including experience and prove competence in writing narrative and financial reports.
• Experience in problem identification and solution analysis
• Excellent practical computer skills (including strong competence in Windows, word processing, spreadsheets, internet/email, accounting software
• Fluency in spoken and written English;
• Willing to abide by and respect Red Cross/Red Crescent Principles and Values
• Understanding of and commitment to ERCS mission, values, strategies and programming approaches.
• Team player with an Able to work in a tea high degree of integrity, discretion, and personal conduct
• Flexible and adaptable to changing working conditions
• Stress resistant and sense of humor
• Ability to prioritise and meet deadlines

Reporting to: – NLRC County Representative/ NLRC Finance Manager Addis office

Terms of employment: One year contract

Place of Work:  Addis Ababa

Grade: – 10

Salary: 15,333.00

How to Apply

We invite candidates meeting the required qualifications to fill out the employment application form from the official website of the Ethiopian Red Cross in vacancy menu http://www.redcrosseth.org/get-involved/vacancy and email to [email protected] before the closing date of this announcement on May 25, 2020.

Qualified women are strongly recommended to apply!

Please note that we ONLY consider those who filled in the application form and send us back.  We regret to inform that we do not accept CV at this stage.

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