Job Expired
Executive Secretary and Administrative Assistant
Tsemex Global Enterprise PLC
Business
Secretarial, Admin and Clerical
------
4 years
Position
2020-04-01
to
2020-04-10
Full Time
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Job Description
Job Description
- Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution. •
- Open, sort, and distribute incoming correspondence, including faxes and email.
- File and retrieve corporate documents, records, and reports. Maintain electronic and paper records ensuring information is organized and easily accessible. Handle confidential documents ensuring they remain secure.
- Greet visitors and determine whether they should be given access to specific individuals
- Prepare responses to correspondence containing routine inquiries.
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Prepare agendas and make arrangements for Top Management committee and other meetings lead by the Managing director.
- Make travel arrangements for executives.
- Attend meetings in order to record minutes, Compile, transcribe, and distribute minutes of meetings.
- Meet with individuals, special interest groups and others on behalf of executives.
- Manage and maintain executives' schedules.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
- Set up and oversee administrative policies and procedures for offices and/or organizations
- .Supervise and train other clerical staff.
Job Requirements
- Minimum four years Proven experience as executive secretary
- Proficient in MS Office and
- In depth knowledge of office management and basic accounting procedures,
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities Integrity and confidentiality
- BA Degree in Secretarial Science/business administration or relative field.
How to Apply
Interested and qualified applicants can send their CVs to the following email address
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