The Ethiopian Red Cross Society (ERCS) wants to recruit employees in the following vacant positions the details of which are mentioned bellow.

About the Ethiopian Red Cross Society

The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 11 Regional Offices, 33 Zonal Branches and 131 District/Woreda Branches and 599 Woreda Red Cross Committees and 5871 Kebele Red Cross Committees.

 Summary of the position:

The Senior Finance and Admin Officer will be contracted by Ethiopia Red Cross Society (ERCS) on a two years contract, but will be working for and be managed by the Danish Red Cross (DRC) country office. The tasks involve all financial matters pertaining to the country office and the projects implemented by ERCS with support from DRC. The Senior Finance and Admin Officer has a functional reporting line to the Africa Regional Finance Manager (RFM) for all functional finance matters (ie, Standard Operating Procedures (SOP), templates, systems etc.) and a delivery / output reporting line to the DRC Country Manager (CM) in the Country Office for all delivery (output) matters (ie, financial reports, budgets, advice to the local Company management, priority of tasks etc.). The Senior Finance and Admin Officer is ensuring effective and timely financial management in general and DRC supported programs in particular.

Principal Responsibilities:

Under the lead of the Country Manager and in close consultation with the Regional Finance Manager, the Senior Finance and Admin Officer will be responsible for supporting and driving the finance management of the Country programs / projects and office in Ethiopia.  

Key Performance Areas

Financial Management of Programs

• Coordinate and assist Country Office in preparing annual and quarterly program budgets and financial reports to the donors and ensure that the donor specific guidelines are adhered to.
• Coordinate with International Finance Officers at DRC HQ, the creation of country-level grants and projects within the accounting system.
• Control and monitoring of program budgets and expenditures and ensure compliance with donor and Company requirements.
• Scrutinize the company's country project and program financial reports and proactively support the Company's Country team to timely submit complete and compliant reports to the Company's Regional Office in accordance with the Company's SOPs.
• Provide input to the financial overviews of the Company's region / country project and program portfolio and follow up on grants allocated to the Company's region/country.
• Support in the development of (and adjustments to) contracts and agreements, activity plans and financial reports and budgets.
• Undertake quality control of cash requests and quarterly financial statements submitted by partners through the responsible delegates and other staff.
• Process the payment of cash requests from National Societies in the Company's payment system. 
• Under the supervision of the RFM, coordinate the yearly financial and performance audits and unannounced cash counting for programs in the country, including tender process for local auditors, instruct these and ensure that guidelines are followed.
• Advise their financial and administrative systems and procedures including on corruption, fraud or misuse of funds.
• Support and facilitate, in close coordination with the Clients Region / Country Team, Company HQ and partners, the compliant completion/closure of projects and programs, including, but not limited to, final financial reporting, final external audit, updating of the clients region / country project and program portfolio overviews, and recording in the accounting system.
• Data processing into AX09 for the reports.
• Prepare and periodically update grant income and expenditure budget for the overall programs in the country.
• Identify capacity development needs and subsequently suggest, design and assist the Company's Country Team in building the financial management capacity of the National Society, where applicable.
• Periodically undertake field visits to provide on-site support and financial management capacity development

Country Office financial management

• Ensure monthly reporting of Country Office Accounts including reconciliations.
• Maintain financial records/documentation and an appropriate and efficient financial filing system according to Company's filing guidelines.
• Processing Company's Country Office payments and, if applicable, work flow (internal) invoices.
• Plan and organise annual audits of Country Office Accounts in coordination with the RFM.
• Coordinate the preparation of annual plans of actions to address audit findings following the external audit reports and Company's internal monitoring visit’s recommendations (if any).
• Booking of all entries into the Company's accounting system.
• Manage cash flow to Country Office.
• Prepare and / or provide input to financial overviews to RFM / Country Manager (CM).
• Provide inputs to the Company's Country Office budget, follow-up on and revise it as necessary.
• Follow-up on time registration on project budgets by staff at Company's HQ and the Company's Regional / Country Office on a monthly basis.
• Prepare the quarterly Consolidated Financial Program Reports.
• Ensure correct posting of transactions booked on programs.
• Monitor the Country Office Master budget through a monthly or quarterly budget monitoring/reporting process.
• Ensure that delegates monthly time registration are approved by CM and submitted to HQ
• Monitor the country grant portfolio by preparing periodically an overview of the grant utilization progress with a projection of expenditures for the rest of the year and advise CM and the program delegates accordingly.
• Registration of local grants and assurance of cash pledges.

Support to DRC Country Manager and DRC Delegates

• Assist with administration and provide general support to the country office and country manager. 

Reporting to : - DRC, Delegation office in Ethiopia

Terms of employment: Contract for two year after probationary period

Place of Work: ERCS HQ in Addis Ababa with some travelling

Grade:-XI

Qualification Requirements:

 Essential qualifications:

• Professional/academic qualification in finance or accounting (min. degree in commerce).
• Relevant experience of minimum 5 years in finance management and programming.
• Experience in preparing budgets, cash flow statements and financial plans.
• Experience in preparing narrative and financial reports.
• Full proficiency in Microsoft Office and advanced proficiency in excel is a prerequisite.
• Excellent communication, planning, facilitation and coordination skills.
• Ability to monitor budgets and plans.
• Knowledge and experience of accounting software packages.
• High proficiency in speaking and writing English.
• Good analytical skills.
• Good cultural understanding and the ability to build confidence of partners in a busy, challenging and multicultural environment.
• Excellent networking and facilitation skills.
• Ability to work under pressure and respond to deadlines.
• Strong team player.
• Organized and self-starter in prioritizing work load.
• Accuracy and high attention to details.
• Tact and diplomacy.
• Ability to assume responsibility.
• Honest and reliable.
• Dynamic and proactive.
• Willingness to work away from home and participate in field visits.
• Readiness to work flexible hours.
• Willingness to travel.

 Desirable qualifications:

• Experience in working for an NGO.
• Experience with managing and supporting staff.
• Experience with working in a multicultural environment.
• Experience with working in development and emergency environments.
• Skills in providing training and developing staff.

Expected Results:

• Achieving transparent, coordinated and effective implementation of sound financial management of the country office and projects in line with the Company’s commitment to donors and program documents, budgets and plan of action.
• Improved technical quality of the programs financial management.
• Timely and quality financial reporting to Country Manager and Regional Finance Manager.
• Be an active and supportive member of the team.
• Willing to give voluntary service to the society with his/her own initiative.