Monitoring, Evaluation and Learning (MEAL) Coordinator

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Date: 04-Feb-2020

Location:

Addis Ababa, AA, ET

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Company:

Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

role PURPOSE

The overall purpose of this role is to provide technical support to the program area during planning, learning, monitoring, evaluation, and research through application and alignment with Plan International Global and Regional MEL and PQP standard, policy and guidelines. The job holder is responsible to strengthen all the PA projects Monitoring, Evaluation and Learning (MEAL) system to keep the projects on track.

He/she ensures that program quality is reflected within the entire project cycle and that all field program implementation is undertaken efficiently and effectively by reflecting that all M&E requirements are in place and that cross cutting issues of Gender Equality and inclusions are properly incorporated.

Dimensions of the Role

The job holder strengthens the PA’s Monitoring, Evaluation and Learning (MEAL) system. This will support to keep track of and document outcomes and outputs in line with the goals, objectives of the program. S/he will be reporting to the PAM and will be responsible for providing technical leadership and support in program/project design, planning, information gathering and synthesis, reflection and reporting processes. The position will be based at AAPA level.

Accountabilities

The job holder will be responsible for the following but not limited to:

• Ensure all project planning, monitoring and evaluation processes meet and comply with external accountability requirement and standards
• Works closely with the Project Coordinators, Community Development workers and CO MEAL team to establish MEAL system in accordance with the project requirement
• Participate in all trainings which will be organized by the Project Coordinator to ensure the quality of the training
• Together with the Project Coordinators prepare RESA reports
• Closely work with partners to monitor their progress
• Prepare Partner agreements as required
• Together with Project Coordinators monitor progress of all construction works for quality assurance
• Ensure all donor and government reports are submitted on time.
• Support the Project Coordinators during trainings through providing technical and administrative support including photograph taking etc.
• Organize monthly review meetings with Project Coordinators.
• The job holder is responsible for updating Monitoring and Evaluation Framework of existing projects in the PA

· Responsible for the setup of Management Information System, to systematically collect, store and analyse output and activity information,

· Ensure equal participation and benefit of adolescent boys and girls and children with disabilities in all phases of project implementation.

· Provide information on project learning and monitoring data to inform during the preparation of annual work plans

· Ensure project management is gender transformative.

Monitoring, evaluation, learning and reporting

· Provide leadership on the overall Output and outcome monitoring, and database management.

· Provide input and guidance for program team on quality program planning, implementation, monitoring and evaluation processes and to materialize the project goal and objectives

• Ensure that M&E data are collected, analysed and availed in a way to help decision making, and ready to share both external and internal audiences as required

· Engage and lead the end line evaluations in accordance with the performance indicators set for the project

· Capture, document and share lessons learned to larger stakeholders and community, including evidence on project stories of change and promising practices

· Undertake documentation and a regular track of project progress data base of the project locations

• Identify and respond to information requirements of different stakeholders and make information accessible on timely basis,

· Support knowledge management and learning by producing specific programme information resources,

· Proactively seek and promote promising and best practices as part of monitoring, evaluation, program effectiveness practice, and learning,

· Contribute to the reporting of activities and present results achieved during the implementation of all project to different stakeholders meetings,

· Prepare donor programs performance reports and ensure program quality and adhere to the department’s compliance requirements,

· Review the regular reports and provide hands on feedback for improvements and continual learning.

· Update progress data in the SAP system and in compliance of Plan Guideline

· Provide capacity development to on monitoring and reporting practices,

· Provide timely feedback on monitoring findings and assessments for staffs of the project to help them have clarity on the areas of intervention and use it for activity planning,

· Share learning to promote discussion on key issues and innovations to staffs of Plan as well as partners,

• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

The post holder is required to develop and maintain a range of working relationships with partners, staffs, consultants and relevant institutions with regard to MEAL activities.

• Work closely with Project Coordinator, grant compliance specialist, Capacity Development Specialist, and finance team, in rolling-out and development of M&E/Programme Quality system,
• Collaborate with other members of Program Quality Team (inclusion specialist and Partnership specialist) at CO on programme effectiveness deliverables,
• Collaborate with the other teams in the Programme Department on the MEAL framework development and practices,
• Work closely with donor to strengthen alignment of national organization requirements with Plan’s corporate systems,

Technical expertise, skills and knowledge

Education, qualification, knowledge and experience.

• Bachelor degree in monitoring and evaluation, project management, development studies, and other social sciences.
• A minimum of 2 years substantial experience in managing corporate system for Planning, monitoring, evaluation and Learning activities.
• Excellent English written and verbal skills,
• Knowledge of current international development trends and thinking on programme effectiveness, learning and in Gender Equality programming,

· Experience of working in projects related to child protection education, youth economic empowerment, lobby and advocacy

Skills specific to the post

• Excellent conceptual and strategic thinking skills,
• Strong analytical skills and high attention to detail,
• Negotiation and influencing skills,
• Excellent writing and editing skills,
• Strong team building and motivational skills,
• Skills of Statistical data analysis and reporting,
• Strong organizational and project management skills, and ability to deliver within tight deadlines,
• Working with wider range of community groups and partnership with diverse set of organizations/alliances/consortiums,
• Establishing strong working relationships with colleagues from different functions and cultures,
• An understanding of and commitment to the aims and values of Plan.

Competencies

· Able to perform under stress, innovative, build relationships, communicate effectively, coach and mentor, facilitate change, develop teams, initiate action, strategic decision making, planning and organizing and a personal commitment to child and youth development and protection.

Values and behaviours

· Commitment to Plan Ethiopia Values:

• Integrity, Unity/Oneness, Accountability

• Excellence, Embracing Change, Speed/Agility

· Holds self and others to account to deliver on agreed goals and standards of behaviour

· Sound judgment and decision-making in complex situations.

· Commitment to working transparently and with integrity.

· Ability to work under pressure, prioritize and meet deadlines.

· A process-oriented working style, with the ability to be flexible and adaptable

Ability to work independently and as a team player who demonstrates Leadership qualities.

Leadership Attitudes & Behaviours

· Relates to people in a friendly, open manner and engenders trust from other staff,

· Creates strong sense of purpose within organisation and with stakeholders,

· Holds self and others to account to deliver on agreed goals and standards of behaviour,

· Aware of impact on others and adjusting own behaviour accordingly,

· Humble, supportive, ethical and service oriented,

· Promotes innovation and learning,

· Pleasant and polite attitude at all times;

· ability to reflect professional standards,

Location: Addis Ababa

Type of Role: Monitoring and Evaluation

Reports to: Program Area Manager

Grade: C2

Closing Date: 14.02.2020

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.

As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.