Being an employee of the Norwegian Refugee Council (NRC) in Ethiopia Grants Officer/Partnerships is expected to represent NRC in a responsible manner and always act in accordance with NRC’s Code of Conduct.

Background:

The Norwegian Refugee Council (NRC) is present in five regions in Ethiopia, providing refugees and internally displaced people with emergency relief and help them to rebuild their lives. NRC works within the sectors of Education, Shelter, WASH, Livelihood and Food Security, ICLA (Information, Counselling and Legal Assistance), and Child Protection.

Roles & Responsibilities:

The Grants Officer is responsible for giving operational and programmatic support to the Grants Unit in particular and other Program Staff where necessary. All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusive and accountability. These attitudes and believes shall guide our actions and relationships. 

General responsibilities:

·         Ensure adherence to NRC policies and donor requirements

·         Develop annual activity and work plans

·         Promote and share ideas for improvement and necessary changes in the activities

·         Cooperate with relevant partners and local authorities

• Assist in developing, managing and monitoring the budget(s) according to Financial Handbook and donor requirements.

·         Contribute to promotion and scaling up of best practices show

·         Monthly activity/project reports and other reporting as required

·         Ensure proper filing of all project documents both in hard and soft copies

·         Assist in provision of necessary project documents and materials to program and other staff

·         Demonstrate commitment to NRC mission, vision and value

Specific responsibilities:

·         Serve as a focal point to follow-up of approval and signing of MoUs and Sub-agreements with Federal level and local authorities

·         Support the team in conducting capacity assessments for international and local partners.

·         Support in drafting sub agreements and MoU’s and keeping a clear track of all the agreements between NRC and its partners

·         Liaise with the government, (attend internal and external coordination meetings, accompany the staff in any government meeting,)

·         Develop mapping strategies for potential partners, UN agencies, local and international actors and Government bodies within NRC’s operational areas

·         Building and developing relationships with current and potential partners

·         Ensure the right documentation of MOUs and communication with the concerned staff in the field offices concerning issues related to MOUs and partnerships

·         Maintain, update and monitor the project and proposal tracker on project MOU signing deadlines and communicate these to relevant staff.

·         Reply, draft and follow up with incoming and outgoing government letters.

·         Handles the day to day liaison activities with government offices and other partners’ offices, as may be necessary.

·         Support and contribution on conducting partners mapping out, partner’s assessment, capacity building and monitoring visits.

·         Assist in preparing and formatting documents, including agreements and sub-agreements and supporting documents

• Assist with any other duties assigned by the supervisor and the HoP as and when required.  

Generic professional competencies:

·         Relevant university degree or higher education, preferably in international relations and/or development, social sciences or management.

·         Solid experience in Good knowledge of civil society and working with partners (CSOs)

·         Experience in Partnership management including capacity assessment and monitoring

·         Experience in humanitarian work, preferably with refugee/IDP related emergencies

·         Documented skills in formulation of program/project proposals and reports and agreements

·         Ability to use Logical Framework Approach as a tool in project/program design and follow-up.

·         Proven communication, interpersonal and negotiation skills

·         Strong analytical skills and excellent written and oral communication skills in English

·         Proficiency with software including Word, Excel, PowerPoint, Outlook etc.

Context/ Specific skills, knowledge and experience:

·         Political and cultural awareness

·         Knowledge of the political situation in the Horn of Africa in general, and Ethiopia in particular

·         Experience from a similar position is an asset

·         Knowledge of Arabic, and/or local languages in addition to Amharic languages is an advantage

Behavioral competencies:

·         Managing resources to optimize results

·         Strategic thinking

·         Handling insecure environment

·         Planning and delivering results

·         Empowering and building trust

·         Managing performance and development