https://hahu.jobs/jobs/5e0dbbac28b6071c8aaba32b
Job Expired
Logistics Assistant
World Food Programme
Low and Medium Skilled Worker
Service Industry Skilled Worker
------
5 years
Position
2020-01-02
to
2020-01-07
Required Skills
Required skills have not yet been specified for this position this job
Fields of study
No fields of study
Full Time
Share
Job Description
.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
ABOUT WFP
Assisting 91.4 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. On any given day, WFP has 5,000 trucks, 20 ships and 92 planes on the move, delivering food and other assistance to those in most need. Every year, we distribute more than 15 billion rations at an estimated average cost per ration of US$ 0.31. These numbers lie at the roots of WFP’s unparalleled reputation as an emergency responder, one that gets the job done quickly at scale in the most difficult environments. WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations.
WFP Ethiopia is working with the government and other humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.
WFP Ethiopia is working with the government and other humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.
ORGANIZATIONAL CONTEXT
This position is located in WFP Ethiopia country office based in Addis Ababa. The job holder report to Head of Logistics, Logistics Officer, or the designate.
At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.
At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.
JOB PURPOSE
To implement well-defined standard logistics/supply chain processes and Activities to enable effective delivery of goods and services for all delivery modalities.
KEY ACCOUNTABILITIES (not all-inclusive)
- Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries
- Invoice registration on submission
- Verify the submitted Transporter Invoices and assure all the documents are query free and advise the transporter to correct any document that has an error before processing.
- Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
- Communicate the responsible office to confirm the unconfirmed IBDs to post the Good Receipts in order to process the transport invoices.
- Post the Good Receipt against IBDs under the responsibility of the office.
- Timely communicate any fund deficit in order to increase the FR value.
- Run the SES (Service Entry Sheet) as well as the Support to Payment and send to CO for approval and Payment process from finance Unit.
- Receive service provider invoices according to established periods and cross check with system warehouses work orders according to set work standard.
10. Cross check all porters supporting payments are registered in LESS with group correct identification and rates, for future process and report.
11. If instructed by the supervisor to prepare and send on daily basis report to LTSH unit on invoice submitted and processed.
12. Participate as a part of team on monthly physical inventory count exercise.
13. Prepare quarterly logistics cash forecast
14. Ensure/Follow up for each STO status or dispatch status as per the FRN/CP QTY, close the STO at the completion of dispatch after the transporter submitted the corresponding INVOICES.
15. Assist or respond to any queries that arise from SO and CO related with LTSH issues.
16. Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
17. Perform other related activities as required.
11. If instructed by the supervisor to prepare and send on daily basis report to LTSH unit on invoice submitted and processed.
12. Participate as a part of team on monthly physical inventory count exercise.
13. Prepare quarterly logistics cash forecast
14. Ensure/Follow up for each STO status or dispatch status as per the FRN/CP QTY, close the STO at the completion of dispatch after the transporter submitted the corresponding INVOICES.
15. Assist or respond to any queries that arise from SO and CO related with LTSH issues.
16. Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
17. Perform other related activities as required.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
- Experience analysing data (on commodities, funds, etc.) and drafting reports.
- Experience in measuring service providers’ performance against set KPIs.
- Experience in assisting the preparation of contract documentation.
- Experience in providing technical business support in corporate systems.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in the related functional area.
Experience:Five or more years of progressively responsible work experience in the related business stream with experience in logistics/supply chain, finance and procurement areas.
Language:Fluency in both oral and written communication in English. Knowledge of the local language is added advantage.
Experience:Five or more years of progressively responsible work experience in the related business stream with experience in logistics/supply chain, finance and procurement areas.
Language:Fluency in both oral and written communication in English. Knowledge of the local language is added advantage.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
- Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
FUNCTIONAL CAPABILITIES
Capability Name Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
Planning, Project & Resource Management Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
Information Management & Reporting
Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
Market Analysis, Contracting and Operational Execution Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.
HOW TO APPLY
WFP is an equal opportunity employer. Female candidates meeting the above qualifications are encouraged to apply on-line through WFP recruitment website.
This VA is open ONLY to Ethiopian Nationals.
Public access (for external VA): http://www1.wfp.org/careers/job-openings
WFP staff access (for internal and external VA): http://newgo.wfp.org/services/e-recruitment
Please note that WFP does not charge a fee at any stage of the recruitment process. Only qualified candidates will be contacted.
This VA is open ONLY to Ethiopian Nationals.
Public access (for external VA): http://www1.wfp.org/careers/job-openings
WFP staff access (for internal and external VA): http://newgo.wfp.org/services/e-recruitment
Please note that WFP does not charge a fee at any stage of the recruitment process. Only qualified candidates will be contacted.
DEADLINE FOR APPLICATIONS
7 January 2020
.
Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
Related Jobs
about 9 hours left
Two F Capital PLC
Cleaning and Tea/Coffee Worker
Cleaner
Full Time
0 yrs
8 Positions
Completion of 8th Grade with relevant work experience Duties and Responsibilities: - Working hours are from 12:30 AM to 9:30 PM, and the main responsibility is to clean the office and make it ready for work before the office staff arrive. - Then, since the office staff have tea time from 3 AM to 4 PM and from 8 PM to 9 PM, it includes serving coffee and tea during those hours. Requirements: - Available on time - Friendly and prompt
Addis Ababa
4 days left
Excel Trading PLC
Sanitary & Receptionist (Urgent)
Receptionist
Contract
1 yrs
1 Position
High School Diploma or equivalent; additional certifications or training is a plus with relevant work experience in cleaning or custodial work and reception/administrative roles preferred. Contract Duration: One Month Sanitary Duties & Responsibilities: - Clean and disinfect designated areas including offices, restrooms, and common areas. - Sweep, mop, vacuum, and dust floors, walls, and surfaces. - Empty trash bins, dispose of waste properly, and handle recycling materials. Reception Duties & Responsibilities: - Greet and welcome visitors, clients, and staff in a friendly and professional manner. - Maintain a clean, organized, and welcoming reception area
Addis Ababa
13 days left
Werqbeza General Trading PLC
Cleaner
Cleaner
Full Time
1 yrs
4 Positions
Completed Primary Education with relevant work experience Required Gender: Female Duties & Responsibilites: - Clean and sanitize restrooms, offices, hallways, and other workspaces. - Sweep, mop, vacuum, and polish floors. - Dust furniture, equipment, and surfaces. - Empty trash bins and dispose of waste properly. - Refill supplies such as soap, toilet paper, and paper towels. - Clean windows, glass doors, and mirrors.
Addis Ababa
about 9 hours left
Africa Insurance Company
Messenger /Cleaner
Messenger
Full Time
1 - 2 yrs
1 Position
TVET Level 1 or Completion of 12th\10th Grade with relevant work experience
Addis Ababa
1 day left
Netsanet and Habitamu Stone Crushing Plc
Drill Operator
Driller
Full Time
5 yrs
2 Positions
Completion of 8th Grade with relevant work experience
Addis Ababa
1 day left
Yonab Construction
Building Administrator
Building Administrator
Full Time
2 yrs
1 Position
Completion of 12th or 10th Grade with relevant work experience
Addis Ababa