Job Expired
Supply Chain Officer
World Vision Ethiopia
Business
Business Administration
------
2 years
Position
2019-12-20
to
2019-12-30
Full Time
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Job Description
Job Description
As an International Christian Humanitarian Development organization, World Vision Ethiopia (WVE) is trusted to deliver community service through its 58 Area Development programs (APs) located in seven regional states of the country. Currently, WVE envisions a thriving organization where our improved business processes come together to transform and model organizational leadership built on sustainable practices. WVE is looking for persons who fulfill the following qualifications.
Purpose of the position:
To effectively manage the Supply Chain function in line with World Vision’s procedures in order to support the timely implementation of World Vision Programs/Projects that will have the greatest impact on process improvement, simplification, standardization and cost containment thus ensuring the achievement of the Child Well Being Outcomes.
Major Responsibilities
Business Requirements Understand the department's business requirements and apply in the day to day work. |
Planning Advise and seek approval of internal customers of modifications from original requests. Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities. Identify alternative supply sources for materials/services not under contract Work with Logistics to ensure safe delivery and receipt of ordered materials Resolve conflicts with deliveries and suppliers |
Strategic Sourcing Execute the Market Assessment and Supplier Pre-Qualification Process as per the set guidelines based on the set guidelines for the Assigned categories. Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories. Lead negotiations for the assigned Categories. Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing. Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision-making process. Facilitate Purchasing Committee meetings and ensure that proper documentation is maintained. |
Supplier Contract and Relationship Management Accurately complete the master data management form (or contract/supplier register) Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities. Ensure that contractual conditions and performance indicators are understood by the suppliers. Identify & resolve or escalate contract-related issues both internally and externally. 5. Analyze supplier performance based on customer feedback information & other sources and coordinate with suppliers for improvement. |
Procurement Execution Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval. Follow Procurement Policies and guidelines in Supplier Award decisions under the applicable threshold. Manage PO Change requests coordinating with Requesters, Budget Owners, and Suppliers Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered. |
Data Management, Analysis and Reporting Collect and analyze organization-wide data to support decision-making Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated Conduct spend analysis to support strategic sourcing activities and Supplier Relationship Management Prepare summary report of supplier bid responses for Procurement Committee award decision meetings Track and analyze procurement performance and savings against established target levels |
Systems Development and Implementation Collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor |
Control and Compliance Conduct supplier pre-qualification for all new-suppliers and maintain records. Participate in the development of risk identification & assessment tools, registers and other tools and assessing SCM and contractual risks for procurements of goods, works or services. Maintain proper filing and record keeping as per the guidelines set by the management. Coordinate with Requesters to close out open POs in a timely manner. Implementation of agreed audit recommendations in the procurement process as per the guidance given by the HoD. Participate in the process to Review Partners / Sub-Grantees, internal control system in the procurement process to identify any gaps, document them under assessment reports, and capture under capacity building plans. Periodically monitor the progress on implementation of recommendations and update the management of all parties. |
Training and Capacity Building Coordinate, participate in, and/or train staff from Supply Chain Staff and other WVI Departments on WVI Procurement Policies, Processes, and Systems Conduct Woreda staff assessment and capacity building plans as per set framework/guidelines. Train the Woreda staff based on the approved capacity building plan, monitor progress. Coordinate with internal stakeholders in monitoring the progress and submit progress reports to the management. |
Job Requirements
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
University degree in Business Administration, Procurement or similar degree, or equivalent experience (intermediate CIPS)
At least 2 years' experience in Procurement or Supply Chain
Committed to the core values of World Vision
Basic computer and Sun system accounting system knowledge and skills
Excellent communication skills, both oral and written in English.
Creates and encourages a climate of team-work and collaboration in a diverse cultural environment.
Consistently achieves high-level results, manages and delivers projects on-time and on-budget
Working Environment / Conditions:
- Work environment: Woreda level office-based and travel regularly within KAs of the Woreda.
How to Apply
How to Apply
Interested applicants are required to fill the employment application form (you can get this form from http://docs.ethiojobs.net/wve-jaf.pdf ) and email on or before the closing date of this announcement to recruitment_ethiopia@wvi.org
World Vision Ethiopia is a child-focused Organization and is striving to keep children safe and is committed to ensuring that only those who are suitable to work with children are considered for this position
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