POSITION:            Junior Accountant

REPORTS TO:      Senior Accountant

DUTY STATION:   Addis Ababa

MINIMUM HOURS OF WORK: 40 hours per week

DUTIES AND RESPONSIBILITIES

 JOB SUMMARY:

 The Junior Accountant (Jr. ACCT) is mainly responsible for all payment processing, voucher preparation and maintaining proper accounting files & records. S/he prepares check or wire transfer for all approved vouchers. Make field cash disbursement during workshop and trainings.

The Accountant works under direct supervision of Senior Accountant (Sr. ACCT). S/he will closely work with Finance, Grants, HR, Logistics, and Operation team of Project HOPE Ethiopia. 

SPECIFIC RESPONSIBILITIES:

1)      Accounting Files/Records Keeping (HC & SC)

• Maintain complete and up-to-date physical files and electronic files for accounting records ready for audit at all times. 
• Follow up the regular scanning of accounting files and upload on project HOPE share file of Head office
• Put PAID stamp for all paid vouchers with reference number 
• Monitor the movement and return of accounting files with employees
• Maintain TAX Files:(WTH, VAT and Income Tax)
• Maintain Vouchers: (Payment Voucher, & Journal Voucher)  
• Maintain Bank File: (Bank account opening, closing letters, Bank Statement, Bank reconciliation, Bank Signatory list) 
• Keep proper and safe documentation of accounting files, in a secured place with limited access from other staff not working directly in the Accounting team
• Keeping used and unused printed vouchers in a safe custody and control usage by maintaining a register
• Keep safe custody of the company’s check books, Fuel Cards/coupons etc. in lockable safe box.
• Contact bank to get incoming and outgoing letters, bank debit and credit advice, and check book. Etc.

2)        Preparing Vouchers  

 First point of contact to receive finance documents – request for payments, bank deposit slips, settlement documents, etc.

• Prepare and issue “document hand over receipts” to staffs who bring their documents for settlement.
• Organize documents submitted to the finance department and get them ready for further processing.
• Make preliminary review of documents requesting payments and settlement for completeness, accuracy and compliance with sound Accounting Practices, Project HOPE’s policy, USAID Rules and Regulations, and Ethiopian Tax Laws.
• Prepare Payment Vouchers (PV) for all request. Submit for review by Senior Accountant/FO and approval by COP/CD or delegate.

 3)      Payment Processing

• Prepare check and wire transfer as per approved payment voucher  
• Ensures payments are made to the right employee or vendor name in the invoice or their legal representatives.
• Call employees or vendors to collect check when it’s signed. Send Email notification to LIPs for all wire transfer made to their bank account. Handle queries for payment status. 
• Retain copy of check/wire transfer letter with payment voucher.
• Get confirmation of payment from vendors (VAT Invoice, Physical receipt with invoice attachment, Credit sales Invoice with receipt, name and signature of individual who collect check, Bank transfer advice).
• Strictly follow up of withholding tax deduction as per the government tax proclamation.
• Responsible for preparing and issuing withholding tax to vendors at spot and documenting it with the payment. 
• Handle and manage per diem payments in trainings  and workshops as a Cashier
• Perform any other duties as assigned by the supervisor which are in line with the general concept of this position.  

·         Bachelor’s Degree in Accounting or Finance related fields from recognized University

·         A minimum of 5 years of related practical experience in the area of Accounting & Finance

·         Experience as disbursement accountant & strong knowledge of local tax rules

·         Proven Experience of using QuickBooks SW, Excel, data base, etc.

·         Previous working experience with USAID Projects and NGO’s desired

·         Fluent in English and Amharic languages

·         Good personal organizational skills

·         Ability to work within a multicultural setting.

·         Willing to travel extensively within and outside the region.