INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT

EngenderHealth’s vision is a world where sexual and reproductive health rights are respected as human rights, and women and girls have the freedom to reach their full potential. To achieve transformational change leading to true social and economic progress, EngenderHealth partners with diverse organizations across sectors with the shared goals of highlighting women’s value to sustainable development.

EngenderHealth seeks applications from well-qualified and experienced candidates to serve as Human Resources Officer for Family Planning by Choice Programme. The programme is part of a partnership between DFID and Ethiopian FMoH, and aims to provide Technical Assistance to the FMoH and RHBs to improve quality, equity, choice and financing for comprehensive family planning and safe abortion services in Ethiopia.

Title:  Human Resources Officer   

Program: Family Planning by Choice (FPbC) Program 

Reports to: Senior Human Resources Manager

Duty Station: Addis Ababa          

JOB SUMMARY

Provide general day-to-day HR support across EngenderHealth (EH) country office as part of the function in relation to all HR, Employee Benefits, Training and Development and other administration for EH employees in compliance with statutory obligations and best practice. Assisting the Senior HR Manager with generalist HR matters, including reviewing and developing relevant EH policies and procedures and providing advice in relation to employee performance, conduct and absence management.

MAIN DUTIES & RESPONSIBILITIES:

• Assists Senior HR Manager in the preparation of HR plan to support the overall strategic aims objectives of Engender Health.
• Ensures that staff is aware of the policies and procedures and able to operate them effectively.
• Provides support to Senior HR Manager on all HR and organizational development issues.
• Provides assistance to Senior HR Manager in processing performance management
• Contributes to gathering and analyzing market data to measure the competitiveness of Engender Health’s salary and benefits package and make recommendations in revising salary grids if appropriate and annual salary review.
• Monitors all types of leave requests and provide monthly reports
• Assists in managing, medical insurance and life insurance policies by making sure that newly employed staff and their dependents are included in the insurance scheme. Follows up insurance premiums are paid timely. Updates the insurance company with changes such as termination of employees and settlement premium balance.
• Prepares resource person agreements and maintains proper its documentation
• Make sure that new staff are registered at Private Organization Employees’ Social Security Agency
• Provides counseling and support on policies and procedures
• Assists in performance management and employee evaluation
• Supports the development and implementation of HR initiatives and systems
• Participates in staff recruitment by preparing job descriptions, posting ads, screening and managing the hiring process. Organize interview schedules and participate in interviews as required, conduct reference cheeks, inform unsuccessful candidates.
• Support the management of disciplinary and grievance issues
• Maintains vital employee records according to policy and legal requirements
• Reviews employment and working conditions to ensure legal compliance
• Conducts exit interviews on telephone or in person and compile statistics and trending reports.
• Assists in the monitoring of Performance Review compliance by guiding managers in completing reviews within respective time frames, enters completed reviews into HR system, and provides completion statistics.
• Encourage good practice by promoting and championing the child protection policy and procedures and respond appropriately to disclosures or concerns which relate to the well-being of a child or vulnerable person.
• Follows-up with team members to maintain online monthly time sheets, leave approvals
• Collects and analyze data for key HR metrics to report insights

EDUCATION, EXPERIENCE & SKILLS:

• Bachelor degree in Business Administration, Human Resources management, or Social Sciences,
• Minimum of 2 years relevant experiences including policy and procedure development, performance management and staff development, preferably in an international NGO.
• Energetic and enthusiastic approach to work
• Willingness to travel to field offices,
• Proven experience and ability to effectively manage a varied workload, working tight deadlines and schedules
• Delivering results through effective planning and organizing of work demonstrated by ability to prioritize on time and workload even when under pressure.
• Proven ability to work in teamwork in team working style in a complex interdependent international organization,
• Demonstrable experience of working effectively safeguarding children and vulnerable populations.
• Knowledge of computers particularly windows, Microsoft Word, excel required,