Relations with Others: Reports and is accountable to Finance, HR and Admin Officer, liaison and close working relationships with other Finance and Programme staffs.

Background

HelpAge International (www.helpage.org) is the secretariat to the HelpAge Global Network, which brings together a wide range of organisations and individuals working together to ensure that older people lead dignified, active, healthy and secure lives. HelpAge International’s secretariat is based in London, UK but works in 41 countries across the world. 

Job purpose: The Assistant Admin/Finance Officer, working closely with the project staffs, Finance, HR and Support Services staff at country office, is responsible for cash management, documentation and making authorized payments. 

Assistant Finance/Admin Officer, the incumbent will collaborate with the project team in the field and head office staffs and provide a comprehensive and effective financial, administrative service to the Ethiopia field office and HQ. The Finance and Administration Assistant will assist the project office and Head office team in ensuring that Ethiopia office is provided and well supported in all areas of Finance & administration, contributing to the work efficiency of the organization. She/he will provide technical support and play a leading role in promoting and representing HelpAge’s humanitarian programme and principles to key internal and external audiences.

Specific Responsibilities

Finance

• Ensure the availability of adequate petty cash as per the limit stated in the financial guidelines of Help Age.
• Prepare payment vouchers and effect payment as approved by the responsible person designated;
• Make sure that vouchers are checked and approved by responsible person before effecting the payments;
• Handle payments and receipts and processes according to the established rules and procedures;
• Travel  to field and facilitate  and effect payments
• Keep complete and accurate documentation
• Record the day to day transactions on Cash Book and submit to Finance, HR and Admin Officer

Administration

• Handle in receiving and Issuing store goods/items; update stock card and submit monthly stock movement by seventh of the following months 
• Asist and support Finance, HR and Admin officer on administration issues.

Grade:         

• C

Department:

• Programme - support

Contract:

• Five Months (with possibility of extension)

Responsible To:

• Finance, HR and Admin Officer

Essential

• Extensive experience at least 5 years for Diploma, and 2 years for BA in accounting with
• Experience of cash handling and stock management
• Experience in administrative activities in a busy office environment and compiling monthly information.
• Excellent communication skills in written and oral both English and Amharic language
• Ability to manage filing systems quickly and systematically
• Use of excel, word processing, email is a requirement

Desirable

• Experience in Non-governmental organizations (NGOs) in Ethiopia is an advantage.
• Knowledge of relief, rehabilitation and development issues