Number of position: One

Duty Station: Addis Ababa

Summary:

The logistic officer for transportation and procurement will be responsible for coordination of transportation and accommodation arrangements for ICAP staff/guests for field visits and assisting the Senior Logistics Officer in executing purchases as per the established policies and procedure including collection of bids, vendor evaluations and short listings; follow up of procurement of goods and services; and monitoring of procured supplies and equipment. 

Duties and responsibilities:

·  Facilitate transportation and accommodation arrangements for staff for field visits. Collect transportation needs from each department and provide a coordinated and cost-effective transportation service

·  Keep up-to-date records for each and every movement of vehicles

·  Undertake a follow-up on periodical vehicle repair and ensure that vehicles are technically fit to provide the intended services,

· Reconcile fuel usage with the actual KM travelled and facilitate for fuel replenishment,

·   Produce a report on fleet of rental vehicle on monthly basis and facilitate for the timely settlement of rental fee. Ensure that rental vehicles deployed for ICAP operation are technically fit, and facilitate for the yearly vehicle technical  inspection

·  Make sure that all vehicles are covered with the appropriate insurance policies, and follow up on the timely settlement of insurance claims submitted to the insurer

· Handle air ticket booking and reservation of room for ICAP staff/guest, and facilitate for the timely settlement of airfare fees and hotel bills

·  Collect pro-frorma /quotations from vendors for procurement of goods and services for the project

·  Maintain complete updated purchasing records/data and pricing and monitor all regular purchasing processes.

·  Coordinate with suppliers to ensure on-time delivery.

·  Handle and monitor claims to vendors for defectives, shortage, missing parts.

·  Perform other tasks as assigned by the immediate supervisor.

Qualification and Experience

·         BA Management and related discipline

·         At least three years of experiences relevant to the post

·         Ability to establish and maintain effective working relationships with subordinates associates, other department directors and managers and external bodies.

·         Ability to perform multiple tasks simultaneously.

·         Can use Microsoft Application Software