The Ethiopian Red Cross Society (ERCS) wants to recruit employees in the following vacant positions the details of which are mentioned bellow.

About the Ethiopian Red Cross Society

The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 11 Regional Offices, 33 Zonal Branches and 131  District/Woreda Branches, 599 Woreda Red Cross Committee  and 5871 Kebele Red Cross  committees.

Duties and Responsibilities

• Organizes the Office of the Regional Branch; assists the Head of the Regional Branch with organizing meetings and handling the overall affairs of the Office;
• Handles routine administrative matters of the Office;
• Directs work instructions, feedbacks  and directives given by the Head of the Regional Branch to work units and individuals, and  follows up their statuses;
• Carries out reception duties of the  Regional Branch’s’ Office hospitably and courteously;
• Arranges appointments of the Office in consultation with the Head and reminds him/her as due;
• Transcribes audiovisual materials; types  manuscripts and documents as needed, proofreads same for accuracy; drafts routine letters and correspondences; scans documents and other materials and compiles reports as instructed by the Head of the Regional Branch;
• Deals with inquiries and answers and makes telephone calls of the Office;  takes messages  to communicate to intended receivers;
• Receives, sorts and routes incoming mails, faxes, e-mails and other messages;
• Requests and collects office supplies and makes proper use of the same;
• Keeps a logbook and track  of incoming and  outgoing letters and correspondences of the Office;
• Classifies and codifies documents for proper filing and keeps same safely and in proper order; ensures the confidentiality of the same when so required;
• Operates and cares for faxing, word processing, printing, reproducing, computing and other pieces of equipment of the Office;
• Organizes documents of the Office and keeps on file for easy reference;
• Organizes, arranges and schedules  regular and extraordinary meetings and discussions to be held with the Head of the Regional Branch; takes  minutes of  meetings and gets same duly signed by participants;
• Requests office supplies, hands out  to users and ensures  proper use of the same;
• Ensures that the Office of the Regional Branch is properly furnished, arranged and kept clean;
• Performs other related duties and responsibilities of the office as assigned by the Head of the Regional Branch.
• Counts and effects collections of the medicines and medical supplies dispensary or other transactions of  the outlet, gives changes to clients as required, and issues receipts;
• Deposits collections in bank and draws cash from bank against written orders;
• Pays out cash against written orders and obtains receipts;
• Keeps records of amounts received and paid and reconciles cash balance with records;
• Encodes the transaction data of the outlet in a  cash register machine in accordance with applicable regulatory requirements;
• Checks cash balance against transactions at end of day;
• Keeps banknotes and denominations (changes) or other negotiable instruments sorted to avoid possible errors and facilitate disbursement;
• Counts and records cash at the beginning and end of each period of duty and prepares reconciliation statement;
• Verifies cash held against records;
• Effects authorized payments to a requesting party after thoroughly checking for fulfillment of approval procedures by the authorized officials of the Program and the Society as the case may be;
• Takes utmost care of cash custody and makes proper use of such working equipment as adding machines, cash registers and keeps cash collections and disbursements registered and updates records;
• Pays salaries, per diem and advance to employees of the outlet based on the approved payment documents and other pertinent supporting documents or facilitates such payments through bank accounts depending on the established payment modality of the Society;
• Cross-references bank deposit slips or checks deposits to cash receipts/cash sales invoices to which they relate;
• Sorts out and arranges receipt & payment related documents and distributes the right number of copies to complete internal control procedures;
• Checks the correctness of daily cash collection, deposit report and attached receipt
• Keeps the petty cash of the outlet; summarizes all the petty cash payments and replenishes same as required;
• Stamps payment documents as appropriate;
• Performs other related duties and responsibilities of the job as assigned by the Drug Shop Head. 

Terms of employment:

• Permanent after probationary period

Grade: -

• V

Job Specification

• Minimum college/TVET (10+2) diploma in Secretarial Science and Office Management and 0 year or College/TVET (10 +1) certificate in Office Management and Secretarial Technology/ Secretarial Science. 2 years’ experience.  Or
• Minimum College/ TVET (10+2) certificate in Accounting and 0 year Or College/ TVET (10+1) certificate in Accounting and 2 years related work experience