INTERNAL/EXTERNAL VACANCY

FH Ethiopia, a non-governmental organization engaged in relief and development activities, would like to invite potential candidates to apply for the following position:

Position:                                            HR Officer

Duty Station:                                    Ziquala – Waghimra Zone (Amhara Region)

Duration of Contract:                    One-year contract, renewable (with 45 days probation period)

Closing date:                                     October 7, 2019

ESSENTIAL TASKS AND RESPONSIBILITIES

Key Result #1 – Employment & Contract Management

1. Follows up on recruitment of community based positions in posting vacancies, receiving and summarizing applications;
2. Conducts shortlisting of applications and facilitates candidate selection in consultation with the Project Manager, Finance & Admin Officer and HR Manager.
3. Prepares employment minutes at project level and follows up on approval of employment minutes;
4. Ensures successful candidates fulfill all required HR formalities before employment contract agreement is issued;
5. Ensures individual personnel files are kept under each project with basic employee information for easy reference;
6. Drafts contract agreements & letters on personnel issues and submits for signature in accordance with decisions made by his/her immediate supervisor;
7. Prepares identity cards for employees and contract agreements, and submits to the Human Resource Manager;
8. Follows up and notifies in due time the concerned departments and projects of ending contracts and probation periods of employees, and request for appropriate actions;
9. During termination makes sure that all properties of FHI/E are returned including identity cards;
10. Receives applications and categorize them accordingly;
11. Assists the Human Resource Coordinator in preparing candidates profile;
12. Verify for reference check of the selected candidate
13. Organize and deliver orientation to new employees recruited at project level
14. Helps in shortlisting of applications for vacancies posted at the head office level.

Key Result #2 – Records management 

1. Organizes and handles personnel records of employees such as annual leaves, sick leaves, performance evaluation results and others;
2. Collects and compiles statistical data on personnel matters and releases information when required in consultation of the Human Resource Department at HO.

Key Result #3 – Others

1. Distributes employee performance evaluation forms, ensures that all are filled-out properly and summarizes the evaluation reports;
2. Performs other related activities assigned by the immediate supervisor.
3. Assists in updating personnel policies and procedures,
4. Follows up on employee pension document submission to the respective Pension Agency and ensures each employee has pension ID card on time;
5. Gives required support in following up employee insurance related issues. 

• BA Degree Human Resource Management, Business Administration or in other related field of study.
• Computer literate, Interpersonal skills
• Minimum of 3 years relevant work experience preferably in an NGO setting is an added advantage.

Qualified female candidates are strongly encouraged to apply.