Role and responsibilities

This role will support all financial, administrative and operational arrangements including travel, accommodation, meeting and venue requests and bookings; procurement of equipment and supplies; copying, filing, assets management; finance management support including purchase orders and payments; vehicle fleet management and assistance and support to the SHARPE senior management team including reception functions.

 Administration Support

• Organise travel and logistics for staff and consultants.
• Organise and schedule appointments.
• Plan meetings and take detailed minutes.
• Update file folders
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
• Act as the point of contact for Vendors, Consultants, and other key stakeholders.
• Periodically review and recommend updates to administrative systems to ensure efficiency.
• Ensure TAMIS is updated and effectively used by the team.
• Any other duties as assigned by the Finance and Operations Manager.

 Financial Support

• Support daily financial operations of SHARPE in conjunction with the operations and finance manuals, including cash flow management, time sheet recording, forecasting, budgeting, reporting to donor on the financial aspects of the project, and daily monitoring of expenditures.
• Monitor up-to-date Asset and Inventory Registers with the Finance and Operations Manager,  and submit to the Finance and Operations Manager for periodic review.
• Prepare administrative financial tasks including flight and hotel bookings, staff advances and settlements.
• Conduct vetting of suppliers, vendors and partners as requested by the Finance and Operations Manager – ensure vetting documents are appropriate stored

 The Finance and Administration Officer is based in SHARPE’s office in Addis Ababa and may have some limited travel expected to SHARPE’s offices in Gambella, Dolo and Jijiga.

• Bachelor Degree in Accounting or related field of study;
• Minimum of four years of related work experience.

• Literate in Microsoft office especially in Microsoft excel and word.
• Knowledge on QuickBooks desirable

• Interpersonal communication skill
• Ability to work and handle multiple tasks
• Ability to work independently
• Self-initiative and commitment