Vacancy No.       IOM-SVN/0102/2019

Position Title     Data Entry Assistant (*4)

Duty Station       Tigray, Amhara, Oromia, Addis Ababa

Classification     G4

Type of Appointment    SVN, Six months with possibility of extension

Estimated Start Date      As soon as possible

Posting Period  15.08.2019-29.08.2019

Background

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Information Management and Reporting Officer the Data Entry Assistant will work in close coordination with the Transition and Recovery team. The successful candidate will be responsible for the overall planning, coordination and day to day implementation of Disarmament, Demobilization and Reintegration (DDR) programming in Ethiopia at national level. The candidate will support regional states, regional DDR teams and partners through technical assistance, capacity building and strategic engagement for the effective and smooth implementation of the DDR programme. The selected candidate will be based either in Amhara, Tigray, Oromia or Addis Ababa

Responsibilities and Accountabilities:

1. Ensure completeness of data collected through verifications and corrections before entering the data;
2. Register and profile the ex-combatants and fill in the various forms including but not limited to vulnerability assessment, livelihood support and psychosocial assessment forms;
3. Prepare source data by compiling, indexing, sorting and establishing entry priorities before entering the data;
4. Assist the Information Counselling and Referral Service (ICRS) team in capturing the necessary data of the ex-combatants, ensuring that all the necessary data fields are captured and entered in the system;
5. Prepare a tool to assist the cash transfer modality to the ex-combatants and essential data in terms of profiling and the budget is captured;   
6. Perform Data entry and conduct data validation (ensuring all the necessary information is completed) after data entry;
7. Share the data/information with the designated team on daily basis ensuring timely reporting;
8. Organize and file the data source ensuring easy access and understanding by the relevant staff;
9. Implement data backup and restore procedures in accordance with IOM’s IT policies;
10. Adhere to data protection as per IOM’s DATA PROTECTION PRINCIPLES maintaining confidentiality of information;
11. Prepare activity reports at the end of the data entry exercise;
12. Assist the programme in handling operations data concerning all cases as well as the timely transmission of the information/data to the Information and Data Management Officer or Program Coordinator;
13. Undertake duty travel as required, for project site review and other duties of concern to the project activities.
14. Perform any other duties that may be assigned

Job Requirements

Education

• University Degree in Information Management Systems, Management Information Systems or related field of study;

•  Minimum of 4 years of experience

Experience

• Extensive experience in computer data entry in a busy institution preferably emergency operations, an advantage;
• Typing speed: at least 60 wpm;
• Strong computer skills especially on Microsoft Word, Excel and Access;
• Able to work harmoniously with colleagues from varied cultures and professional backgrounds at all levels;
• Ability to work under pressure and with minimum supervision;
• Strong verbal/written communication and interpersonal relationship skills;
• Capacity to work independently; able to carry out tasks with attention to detail; and demonstrated ability to maintain accuracy and confidentiality;
• Available at short notice to travel within the country;
• Required IOM functional competencies: effective communicator, successful negotiator, creative and analytical thinker, active learner, team player, and cross cultural facilitator.

Language

Fluency in English is required.

 knowledge of local language is an advantage.

COMPETENCIES

The incumbent is expected to demonstrate the following technical and behavioral competencies:

Behavioral

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioral indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to Apply

Interested candidates are invited to submit their application/ motivation  letter enclosed with only detail CV written in English  via our e-mail address RECADDIS@IOM.INT, by August 29, 2019 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!