Under the overall guidance and direct supervision of the Project Manager and in close cooperation with the Country Office Operations /Programme Team, the incumbent will be responsible for managing the procurement requirements of the SEEDS project. Specific duties include:

Specific duties:

• Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
• Ensures smooth procurement operations of the Project and coordinates, as required, procurement requests from the Project with the Country Office Operations Unit.
• Preparation of procurement plans for the office and projects and their implementation monitoring.
• Preparation of Purchase Orders and contracts in and outside Atlas, vendor creation.
• Implementation of the internal control system which ensures that Purchase Orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Provide support to prepare annual and quarterly procurement plans as well as special report as required in consultation with the Project Manager; Prepares reports as scheduled;
• Presentation of researched information on procurement in the Project.
• Coordinates all requirements related to import of goods from outside the country;
• Coordinates procurement requirements with PSO in Copenhagen;
• Any other job as assigned by the \project’s management.

Impact of Results

The key results have an impact on the overall efficiency and effectiveness of the project as they relate to the use of corporate resources in the following areas:

• The project meeting its objectives;
• Effective and timely implementation of project activities;
• High performance of the project activities ensuring operational compliance with UNDP rules, regulations and requirements;
• Transparency and accountability in project implementation;
• Efficient and sound financial accountability;
• Improve business results and client services;

Job Requirement

University Degree in Business or Public Administration or related discipline

Interested applicants must have a minimum of 2 years of relevant procurement and/or administrative experience in programme/project support services, procurement and/or administration; Knowledge of ATLAS system required. Experience in the usage of computers and office software packages (MS Word, Excel, etc.).  Experience in handling of web-based management systems, ability to plan own work, setting priorities and completing it under pressure or when faced with competing demands; experience with election related project will be given preference; working experience with UNDP/any UN Agency is an asset.

How to Apply

For full details and to apply visit https://bit.ly/2OplusD

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

It is UNDP’s policy to offer equal employment opportunities to persons having a physical or mental impairment when they are qualified and when a reasonable prognosis does not suggest a significant change in the person’s capabilities and skills in the near future. To that end, every effort is made to modify the functional requirements of positions and the physical facilities associated with them, when that will facilitate the employment of qualified disabled persons.